Association Meeting
February 21, 2009, 3:00 p.m.
Boone County Airport
1600 E 250 S
Lebanon, IN 46052

Members in attendance:
Don Deckard
Wayne Deckard
Gene Hollingsworth
Mike Jackson
John Komnick
Jim Kouns
Chuck Long
John Mullenax
Michael Mossman
Dick Patterson
Erick Roldan

Also Present:
Joe Stephanic
Matthew Jackson

Wayne Deckard brought the meeting to order at 3:00 p.m.

Wayne Deckard: It's time to start planning for our June open house event. First, do we have any comments or complaints about the Christmas party?

From group: not enough seating, etc., most commented that the food was good.

Jim Kouns: Stookey's bought the building next door and wil be expanding so next year there will be more room.

Treasurer's Report (submitted by Chad Williams in advance of the meeting): $5,699 in the account but we owe about $4,900 for the fuel monitoring system. Chad will pay this bill when the March rents are in. All other bills are paid. We just got LP fuel yesterday and will owe about $800 when the bills come in.

Wayne Deckard: Our open house is a lot of work for the few volunteers we have. We need to have each of our members bring more volunteers with them to make this work. We want to be flying as much as possible and we can't do that if we are on the ground.

Jim Kouns: A lot of members are against having an open house this yar. We need to put back money for emergencies as we don't have any cash savings right now. I don't want to take on any outside expenditures until we have some money put aside.

Michael Mossman: We really need to do a cash flow analysis to determine how much we would expect to have by that time.

Jim Kouns: The Hendersons are also exposed to liability because of extra people on the field. We don't know if they even approve of an open house.

Wayne Deckard: The Hendersons come to the open house every year. As long as we don't have an airshow or aerobatics during the event our insurance covers us.

Wayne Deckard: If people here don't want to do it they can vote to not do it. if the community doesn't care about it this will eventually go away. Appreciation Day was to get the community interested in the airport. Spending too much on people who are not able to help us.

At this point there was some general discussion about the amount of funds available.

Wayne Deckard: We could raise money by hosting an aviation swap meet.

Jim Kouns: My biggest fear is someong getting hurt.

Steve McClure: We in aviation are willing to take the risk but people come in to the property don't know the risk.

Jim Kouns: We still have issues with the runway.

Wayne Deckard: We will have enough money for an open house and savings. We have 39 airplanes on the field and two more coming in. As a 503c5 we can retain funds for future use but we can't personally gain from it. The Appreciation Day is not a fly-in; it is an open house.

Jim Kouns: I motion to increase savings for cushion for future.

Wayne Deckard: We need to send out a letter on whether or not we wants savings, and if so, should it be $5,000?

Wayne Deckard: We will need an inspection on the tanks every three years at about $2,500. If something is wrong the bill will be $5,000 more.

Wayne Deckard: Send letter requesting a vote on reserving $5,000 for whatever. No assessments, will come from rents. Note that we will have to cut back on expenditures. Ask for a seven-day return.

Chuck Long: It would be good to have a spring event. We need to keep the level of aviation interest up for kids. Young Eagles is important because we need someone to take the torch after us. Times are tough so we need to throttle back but still need events. We still should have an event, even if only Young Eagles and lunch afterward, perhaps take the parents for a ride afterwards.

Wayne Deckard: The County Council will have a positive memory of the airport is the issue comes up in the future because of the time they spent out here last year.

Wayne Deckard: In the aviation community people are short on cash. We could have a swap sale and get 10% of the proceeds. We could advertise on the radio to the general public. They can get airplane junk as souvenirs, etc. We can sell booths to FBOs, mechanics, etc. for extra revenue. We can get caterers to have those costs borne by someone else. We can also get ads on our T-shirts to have them pay for them. We can get scout troops to clean up the property for their merit badges. There are some things we can do to make an event happen for no cost.

Wayne Deckard: We need more volunteers on the ground.

Michael Mossman: We should add to the letter whether or not the members are interested in the open house.

Wayne Deckard: Add to the letter that at the next meeting I will bring my veggie beef stew; we need maximum attendance.

Gene Hollingsworth: Motion to adjourn; John Komnick seconded. All in favor. Meeting adjourned.

Minutes respectfully submitted by Michael Mossman, Association Secretary