Association Meeting
May 21, 2011, 3:00 p.m.
Boone County Airport
1600 E 250 S
Lebanon, IN 46052

Members in attendance:
Earl Brosman
Wayne Deckard
Gene Hollingsworth
Jim Kouns
Chuck Leucht
Steve McClure
Michael Mossman
John Mullenax
Dick Patterson
John Snyder
Charles Westerfield

Also present:
Pam Leucht
Larry Poe

Wayne Deckard brought the meeting to order at approximately 3:00 p.m.

Indy Air Race: The Indy Air Race will be on Saturday, August 13, starting at Indianapolis Executive Airport (Terry Airport). It will be a 150-mile race, with a staggered start, slowest planes starting first. Boone County Airport will be the last turning point in the race. Planes will overfly the airport at low altitude, the "pylon" will be the north hangar. Volunteers are needed from 10 to noon as spotters. All participating aircraft will be required to communicate via radio. Wayne Deckard will post a NOTAM with the FAA about the low flying aircraft. All pilots, whether participating in the race or not, are advised to monitor the radio that day. For more information on the race, see Click Calendar of Events, then clink on link for Indy Air Race.

Safety Session: All pilots are advised to monitor the radio on August 13, the day of the Indy Air Race. Airplanes will overfly the airport at high speed and potentially low altitude.

Member Leaving: Jack Snyder has sold his airplane and will be leaving the club at the end of May. His hangar will be available after June 1; anyone wishing to rent the hangar must post a written request to the board of directors.

Aircraft Sold: Jimmy Laser sold his Cherokee 180. The aircraft will be getting a fresh annual then will leave for Iowa. The hangar will be available after the airplane leaves. Anyone wishing to rent the hangar must post a written request to the board of directors.

Auto Fuel Availability: The club now has alcohol-free 91-octane auto fuel available for members who wish to use it in their airplanes. Price is $4.35 per gallon, and the fuel tank now has a gauge. There is no pump, so if you have a high-wing airplane you may need to use a five-gallon can to transfer the gas to your wing tanks. Members are advised to be careful when taxiing to the auto gas tank, as the alley is narrow and there isn't much room to turn an airplane around.

Asphalt Repair: Volunteers are needed to help repair the damaged area of the ramp near the fuel island. Volunteers should bring rakes or shovels, and wear old shoes that they would expect to throw away when finished. Projected price is $60 per ton, with two tons making a cubic yard. One cubic yeard covers about 80 square feet at four inches of depth. Michael Mossman to inquire if Young & Sons can deliver and do a gradual drop, like with gravel. We will still need to locate and rent a roller for compacting the asphalt.

Mowing Report: Charles Westerfield asks that people not drive through wet grass. It leaves ruts that make mowing difficult and could damage airplanes if they taxi through it. The temporary tie-downs used for the Cessna 320 have been removed.

Financial Report: (submitted by email) Checking account balance as of May 18, 2011, was $4,626.02, and savings account balace was $3,023.88. Brentco has been paid for the fuel used and more fuel is on order, with approximately 1.5 weeks for delivery.

Youth Outreach Program: Matthew Rogers is starting a summer reading program for youths, and would like someone from the club to give an airplane ride to the winner.

Earl Brosman Report: Earl's Ercoupe restoration project is temporarily on hold while he deals with some family and health issues and complies with an additional AD. His wings will remain stored in the maintenance hangar until he is able to get back into the project. He expects to be able to resume the project later in the summer.

Board of Directors meeting:

Wayne Deckard conducted a board of directors discussion during the regular club meeting. Michael Mossman presented a new set of proposed bylaws. The following areas were discussed and clarified for the next revision:

• Potential new members will submit their application to any club member for sponsorship, who will present the information to a board member. The board will call a special meeting to review the application. This special meeting can be in person, by email or phone. The meeting will be to decide whether or not to accept the applicant as a member, with the process to take no longer than ten days. In the event that an application is rejected, the sponsor may request an arbitration, which will be settled according to the Dispute Resolution article in the Bylaws.

• All board of directors members to receive a copy of the revised proposed bylaws by email. Once the document is endorsed by the board, all club members in good standing will be given a copy for their review. The club will vote on acceptance of the endorsed bylaws at the next general club meeting after the bylaws are finalized. All interim documents to be subtitled "Proposed, Not Binding."

After the Board meeting, Wayne Deckard re-opened the general club meeting to discussion.

Motion to Adjourn: Jack Snyder motioned to adjourn, Gene Hollingsworth seconded the motion. Meeting was informally closed without vote.

Minutes by Michael Mossman, Association Secretary