Association Meeting
November 19, 2011, 3:00 p.m.
Boone County Airport
1600 E 250 S
Lebanon, IN 46052

Members in attendance:
Earl Brosman
Don Deckard
Wayne Deckard
Gene Hollingsworth
Steve McClure
Michael Mossman
John Mullennax
Dick Patterson
Charles Westerfield

Wayne Deckard brought the meeting to order at approximately 3:05 p.m.

Asphalt Repair: Wayne Deckard received a proposal from another blacktop operator to repair or replace the broken asphalt area near fuel island. The operator would honor the $6,975 price through first run for next season. Steve McClure moved to tear out defective alspalt area and replace with sod or soil and seed in the spring when the funds permit; Gene Hollingsworth seconded. All voted in favor; motion passed.

Lease Contract Renewal: Wayne Deckard reported that the property owners will be sending a lease renewal contract within the next week or two. The terms will be the same; the club will lease the property for two more years, with the owner's right to cancel the lease in 120 days if the property is sold.

Christmas Party: Tentatively set for January 21 at the October meeting. Michael Mossman motioned to hold the annual after Christmas Party at Green Street Station in Brownsburg on January 21; Steve McClure seconded. All voted in favor; motion passed. The menu will be the same as last year; Steve McClure will post a copy on the bulletin board. The club will also conduct a White Elephant gift exchange for anyone wanting to participate.

Financial Report: (Submitted in advance by Chad Williams, treasurer) as of November 11, 2011, checking account balance $4,326.26, savings account $1,024.24. Accounts receivables were $3,329.44 as of posting date. All bills have been paid and avgas is on order. We have also pre-paid for propane heating fuel for the operations building.

Arrears Report: Steve McClure recommended posting the deliquent receivables list on the bulletin board.

Credit Card Machine Report: Chad Williams researched the expenses for bringing in a credit card machine for members to pay for fuel and/or rents. The monthly cost would be $31, plus a 1% transaction fee for debit cards and 1.5% transaction fee for credit cards. No minimum or maximum use requirements. Training would be provided for each member on how to use the machine and a receipt would be provided after payment for their records, as well. Discussion was held on increasing rents by about $5 per month to account for the additional credit card expenses; no action was taken on the credit card machine or potential rent increases.

Airport Equipment Maintenance: Steve McClure has worked on the tractors and dump truck; all are running condition shape and ready for the winter. Wayne Deckard requested that any member who wishes to operate any of these machines contact Steve for a quick lesson so that the equipment isn't damaged. Steve bought a concrete ballast block for the dump truck. It will need to be lifted out before anyone attempts to operate the dump bed. The club will need to order another load of auto fuel for the truck and tractors. The large snow blade is on the dump truck; small snow blade on the tractor.

Winter Runway Report: Wayne Deckard reported that if we need to close the runway due to winter weather, INDOT will require that we re-open it within 6 hours. We need to call WX BRIEF to close or open the runway but should also check the NOTAMs to see if the closure notice was posted to the FAA. If in doubt on how to proceed, members are asked to contact Wayne Deckard. Volunteers are needed to keep the runway cleared of snow and ice.

Maintenance Hangar Report: The club does not have any propane for the maintenance hangar, and the heater in the hangar does not work, anyway. Earl Brosman and Chuck Leucht bought a propane patio heater, which will be available to anyone who is working in the maintenance hangar. Users will need to supply their own propane. The heater takes 20-lb. tanks, which will run for about 8 hours on high.

VOR Decommission report: The VOR at the Shelbyville Airport and the VOR north of Lafayette (Boiler) are proposed to be decommissioned by the FAA. Wayne Deckard reported that the National Guard no longer uses the Shelbyville VOR and it is expected to be decommissioned. Purdue University has petitioned the FAA to keep the Boiler VOR operational, as Purdue continues to use it in its training program. The Boiler VOR is expected to remain operational until the entire VOR system is shut down.

WPAFB Museum Report: Michael Mossman reported that 12 people from Boone County Airport traveled in three vehicles to the Wright Patterson Air Force base Museum on Saturday, November 5, 2011. Earl Brosman volunteered the use of his camper for a follow-up trip in the future.

Adjournment: Steve McClure motioned to adjourn; Gene Hollingsworth seconded. Meeting adjourned.

Minutes by Michael Mossman, Association Secretary