Association Meeting
May 13, 2014, 6:00 p.m.
Boone County Airport
1600 E 250 S
Lebanon, IN 46052

Members in attendance:
Earl Brosman, director
Bill Dampier, member
Don Deckard, member
Gary Helton, member
Gene Hollingsworth, director
Dick Gurley, Treasurer
Chuck Leucht, director
Steve McClure, member
Michael Mossman, Secretary
Dick Patterson, member
Erick Roldan, member
John Saalwaechter, Vice President
Jay Schaumberg, member
Bill Wagner, member
Charles Westerfield, member
Chad Williams, President

Also Present:
Cathy Gurley
Pam Leucht

BCAA President Chad Williams brought the meeting to order at about 6:00 p.m. Since AOPA declared the date to be "Top Gun Day," Williams presented a short video about the making of the movie "Top Gun."

Dinner — Chad Williams and others grilled hamburgers and provided baked beans, corn bread and other items for the pre-meeting dinner.

Lighting Equipment Report — The rotating beacon failed after the April 2014 meeting. Earl Brosman and Erick Roldan freed up a bearing and restored the beacon to working condition. The south windsock lights went out and have since been replaced.

Fuel Equipment Report — The north avgas fuel pump is now working again and its tank has been confirmed to be water free. The auto fuel tank has been filled with 91-octane no-alcohol fuel, which is priced as $4.23 per gallon. Gene Hollingsworth built a tamper-proof stainless steel box to cover the valve and replaced the lock. Members who need to use auto fuel for their aircraft or for mowing will need to get a new key from Earl Brosman. The Mogas tank has a numeric counter; members are asked to write down the numbers before and after pumping mogas, even if used for mowing. Members are also reminded to take their fuel key with them from either system so that the pumps remain locked when unattended.

Liability Insurance — The club's liability insurance will be due for renewal in July. We are getting new policy quotes. The property owner would like to be a named insured under a rider on our policy, and has asked that we use his agent. The board met on May 7 and discussed the proposal. The club does not want to spend more on coverage beyond our required lease agreement minimums but will present our findings with the owner.

Ten-Year Anniversary Celebration — Chad Williams motioned that the club host its 10-year anniversary celebration on Saturday, September 20. Steve McClure seconded. Motion passed by vote. Details will be discussed at a later meeting.

Mowing Report — Earl Brosman, mowing coordinator, reported that Gary Rogers and his family have volunteered to mow the property east of the taxiway for the rest of the summer. Volunteers are still needed for the rest of the property. Earl will continue to contact members and ask for volunteers. The Dixie Chopper mower is working well. The Dixie Chopper's pull-behind mower is also working but the belt slips in deep grass. A new belt has been ordered. The Ford tractor with the belly mower is also working well. Anyone wishing to volunteer to mow should contact Earl or Chad Williams for a short session on operating the mowing equipment. Gene Hollingsworth might be able to mow as an emergency or back up but should not be counted on as an on-going mowing volunteer. The property owner may also mow on occasion. The airport owner asked that Roundup not be used around the buildings or other property fixtures, but Roundup is allowed on the runways, taxiways and ramps. For all other areas the volunteers must use Weedeaters. Earl Brosman brought out a new one a few years ago. Earl will buy some Roundup for the pavement cracks and will mix up a batch for the sprayer.

Operations Building — The property owner has contracted for the operations building to be re-sided and re-roofed. The two northwest windows will also be replaced.

Treasurer's Report — $5,979.96 in the checking account, and $9,531 in the savings account. The club has received some rather large checks since the last meeting, with members catching up on rents and fuel bills. The club is ahead of budget on hangar rent revenue, with several members paying their rents in advance. Expenses are on track with budget except for propane, which was higher than budgeted. $2,500 has been moved to the fuel tank reserve fund, as we still have a $10,000 liability for fuel. Michael Mossman sent out letters to members who are behind on their hangar rent and/or fuel bills.

Aircraft for Sale — Club member Nancy Noel is interested in selling her Cherokee 140, which has the 160 h.p. engine upgrade. Although it needs minimal work, she will need assistance in selling it. If interested in buying it, contact Dick Gurley, Chad Williams or Michael Mossman for a phone number or email address.

Property Clean-Up — Earl Brosman will bring a trailer to the property within the next week for clean up of the exterior. The property owner would like for the airport to be cleaned up, especially on the east side of the hangars. Members should note that any personal property left outside of a hangar could be picked up and discarded. Earl promised that the trailer would remain on the property for several days for members to check that wanted items are not thrown away.

Fuel Sales — Chad Williams reminded those present that the club rules limit the sale of fuel to members in good standing and have an aircraft based at Boone County Airport. The club does not have a license to retail fuel to anyone other than its members, and our insurance cost is lower because of this sales limitation. Sales outside of the club could result in an increase in the liability insurance and a fuel price increase of 10% due to taxes. This is a re-statement of an existing rule, and no new rules have been enacted.

Transient Pilots — Because the club cannot sell fuel to non-members, we do not offer fuel sales to transient pilots. If a pilot is stranded on the field due to low fuel, a member may buy five to ten gallons fuel under the member's ticket for the stranded transient pilot to get them to a neighboring airport. The member must pump the fuel and personally assume the liability for the entire transaction. Also, the club may not supply the transient pilots with ropes, chocks or other assistance. The insurance agent has promised to send a liability disclaimer, which he has recommended that we post inside the operations building window.

Drinks and Snacks Concessions — Pam Leucht reported at the April meeting that the revenues do not match the amount of products brought in. During the past month the concessions revenue is way down, while the products have been consumed. We do not know if people are not paying for the concessions or are simply stealing the money. After a discussion on whether or not to buy a used drinks machine that is lockable and makes change, the group decided to commission Gene Hollingsworth to make a lockable steel box for the concessions money to see if helps reduce theft.

Weather Station — The weather station, which is nearly ten years old, now only displays the wind and internal temperatures. Chad Williams motioned that the club budget $200 for a weather station that could potentially post the weather on a website. Bill Wagner seconded the motion. The motion passed on vote.

Elections — The club's annual elections for officers and directors will be held at the July 8, 2014 meeting. Anyone wishing to run for an office or directorship should notify Michael Mossman to be included on the slate of candidates. The slate will be posted after the June 10 meeting.

Property Repair — One of the doors in front of Wayne Deckard's hangar ran off of the track, preventing Steve McClure from opening his door. A crew of four or five people will be needed Monday May 19 at about 4:30 p.m. to put the door back on the track and make other minor repairs.

Next Meeting — The next meeting will be on June 10, 2014, 6:00 p.m. in the Operations Building.

Adjournment — Dick Gurley motioned for adjournment, with Chuck Leucht seconding. Meeting was informally adjourned without vote.

Minutes by Michael Mossman, Association Secretary